BOXTED CRICKET CLUB CONSTITUTION
The club shall be called BOXTED CRICKET CLUB hereafter to be referred to as "the Club" and shall be affiliated to the North Essex District Cricket Board, Essex County Cricket Club and the England and Wales Cricket Board.
Aims and Objectives
To foster and promote the sport of Cricket at all levels within the community and within the sport, providing opportunities for recreation, coaching and competition.
To manage the Club
To ensure a duty of care to all members of the Club by adopting and implementing the ECB ‘Safe Hands – Welfare of Young People in Cricket’ Policy and any future versions of the Policy.
To ensure a duty of care to all members of the Club by adopting and implementing the ECB Equity Policy Statement (Appendix 5) and any future versions of the Policy.
To ensure that all members of the Club fully comply with the Club Codes of Conduct for Members and guests (Appendix 2), Child Protection Policy (Appendix 3), Conduct/Rules for young people (Appendix 4) and the Club Equity Policy Statement (Appendix 1).
Membership shall consist of officers and members of the Club
Membership of the club shall be open to any person by paying the relevant subscription / joining fees as determined at the Annual General Meeting of the Club.
Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin and creed, colour, social status and sexual orientation.
All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted. All members over the age of 14 shall be eligible to vote at any General Meetings.
Members will be enrolled in one of the following categories:-
- Full Member
- Junior Member (Under 18 years of age)
- Colt’s Member (Under 16 years of age playing junior cricket)
- Associate Member
- Social Member
- Family Member
- Honorary / Life Members
Officers of the Club
The Officers of the club shall be as follows:
- President ( Non Executive Officer usually an honorary position)
- Honorary Chairman
- Honorary Deputy Chairman
- Honorary Secretary
- Honorary Treasurer
- Honorary Colts Manager
- Honorary Welfare Officer
- Honorary Fixtures Secretary
- Honorary League Representative
- Honorary Fundraising Manager
- Honorary Groundsman
- Honorary Bar Manager
- Team Captains/ Vice Captains
- Any other relevant position specified according to Club circumstances e.g. juniors, players, social, grounds, Club development and publicity.
Election of Officers
All officers shall be elected by members of the Club at the Annual General Meeting.
All Officers will retire each year but will be eligible for re-election.
The affairs of the club shall be conducted by a Management Committee comprising the Officers of the Club and other members elected from, and by, the Members of the Club. Only these members of the Management Committee and any properly co-opted members shall be entitled to vote at Management Committees.
The Management Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.
The quorum required for business to be agreed at Management Committees shall be seven.
The duties of the Management Committee shall be:
A To control the affairs of the Club on behalf of the members.
B To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by members. The Club shall maintain a bank current account and the following officers shall be authorised to sign club cheques: any two from the Chairperson, Treasurer and Secretary.
C To co-opt additional members of the Management Committee as the Committee feel this is necessary.
D To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
Annual General Meetings
The Annual General Meeting of the Club shall be held not later than the 31st October each year. Not less than twenty one days written notice shall be given to members of the Annual General Meeting by circulating a copy of the notice to every member at their home address and posting the notice on the club notice board. Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least fourteen days before a meeting. The Secretary shall circulate or give notice of the agenda for the meeting to Members not less than fourteen days before the meeting.
The business of the Annual General Meeting shall be to:
a) Confirm the minutes of the previous Annual General Meeting and any Management Meetings held since the last Annual General Meeting
b) Receive and accept financial accounts for the year from the Treasurer
c )Receive the annual report of the Management Committee from the Secretary
d) Elect the Officers of the Club (i.e. President; Chairperson; Members)
e ) Review club subscription rates and agree them for the forthcoming year
f) Transact such other business received in writing by the Secretary from Members fourteen days prior to the meeting and included on the agenda
Special General Meetings (SGM) may be convened by the Management Committee or on receipt by the Secretary of a request in writing from not less than six members of the Club. Procedures for SGM’s will be the same as for the Annual General Meeting.
At least twenty one days notice of the SGM shall be given.
Nominations for candidates for election of Officers shall be made to the Secretary preferably at least fourteen days in advance of the Annual General Meeting date although applications will be accepted up to and including the day of the Annual General Meeting. Nominations can only be made by a Member and must be seconded by another Member.
At all General Meetings, the Chair will be taken by the Chairperson or, in their absence, by a deputy appointed by the Club or by any Member attending the meeting.
Decisions made at the Annual General Meeting shall be by a simple majority vote from those Members attending the meeting. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.
A quorum for the Annual General Meeting shall be 25% of the Members who are entitled to vote (as outlined by the membership section of this constitution) (usually 25% of the voting membership) and must include at least two from the Chairperson, Secretary and Treasurer.
A Member of the Club shall be entitled to one vote for each proposal at General Meetings.
Amendments To The Constitution
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Member of the Club and seconded by another Member. Such alterations shall be passed if supported by not less than two-thirds of those voting Members present at the meeting, assuming that a quorum has been achieved.
All surplus income or profits are re invested in the Club. No surplus or assets will be distributed to members or third parties.
All club monies shall be banked in an account in the name of the Club.
The Treasurer will be responsible for the finances of the Club.
The financial year will end on 30th September.
The Treasurer will present a statement of annual accounts at the Annual General Meeting.
Any cheques drawn against Club funds should be signed by any two from Chairperson, Secretary or Treasurer.
of Membership, Discipline and Appeals
Any complaints regarding the behavior of
members, guests or volunteers should be lodged in writing with the Secretary.
Any person that is the subject of a
written complaint or appeal shall be notified of the procedures to be followed
by the relevant committee in reasonable time to prepare for any hearing.
The Committee shall appoint a disciplinary
sub-committee (Disciplinary Sub-Committee) who will meet to hear complaints
within 21 days of a complaint being lodged.
Any person requested to attend a Disciplinary Sub-Committee shall be
entitled to be accompanied by a friend or other representative and to call
witnesses. The Disciplinary
Sub-Committee has the power to take appropriate disciplinary action on behalf
of the Committee, including the termination of
membership or exclusion from Club premises.
The outcome of the disciplinary hearing
shall be put in writing to the person who lodged the complaint and the person
against whom the complaint was made within 14 days following the hearing.
There shall be a right of appeal within 14
days of receipt of the disciplinary decision or decision to refuse membership:
1 against the Disciplinary Sub-Committee’s
findings or the sanction imposed or both; and
1.1 against the Committee’s refusal to
admit a new member
in either case, the Committee shall
appoint an appeals committee (“Appeals Committee”). The Appeals Committee shall have a maximum of
three members which shall not include members involved with the initial
disciplinary hearing but may include non-members of the Club. The Appeals Committee shall consider the
appeal within 21 days of the Secretary receiving the appeal. The individual who submitted the appeal shall
be entitled to be accompanied by a friend or other representative and to call
witnesses. The decision of the Appeals
Committee shall be final and binding on all parties.
If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
If at that Special Meeting, the resolution is carried by at least two-thirds of the voting Membership present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Members of the Club, but shall be given or transferred to the local County Board or any another voluntary cricket organisation in the area having objects similar to those of the Club.
BOXTED CRICKET CLUB hereby adopts and accepts this constitution together with appendices 1 to 5 as a current operating guide regulating the actions of members.
Steve Philpott(Club Chairman) )
13 October 2019 )
Katrina Cooke (Club Secretary) )
13 October 2019 )